Here is the organized summary of the Request for Quotation (RFQ) for Laptop Procurement from One Acre Fund (OAF).
💻 One Acre Fund (OAF): Request for Quotation (RFQ) for Laptop Procurement
One Acre Fund is inviting bids from vendors for the supply of high-quality Lenovo ThinkPad E14 Gen 4 laptops to equip its staff.
📋 Items to Be Procured (Quote Sheet)
Bidders are required to fill in the unit price and total price (including VAT) for each model.
| Model |
Key Specifications |
Qty |
Unit Price with VAT |
Total Price with VAT |
| Lenovo ThinkPad E14 Gen 4 |
Intel® Core™ i7-1255U, 14″ Display, 16 GB RAM, 512 GB PCIe SSD, Windows 11 Pro (Activated), NVIDIA® Graphics, Min. 1-year Warranty. |
10 |
|
|
| Lenovo ThinkPad E14 Gen 4 |
Intel® Core™ i7-1255U, 14″ Display, 8 GB RAM, 512 GB PCIe SSD, Windows 11 Pro (Activated), NVIDIA® Graphics, Min. 1-year Warranty. |
10 |
|
|
Note: The quantity (Qty) might be changed before the Purchase Order (PO).
✅ Technical & Quality Requirements
All supplied laptops must meet the following quality control standards. Failure to meet these standards will result in immediate rejection:
| Category |
Requirements (Must be met) |
| Authenticity & Hardware |
Brand-new, sealed, and not refurbished. Valid serial numbers. Must pass HP/Lenovo online authenticity check. Factory seal must be fully intact. |
| Software Integrity |
Genuine Windows 11 Pro (activated). Updated BIOS. No trial software or used-license activations. Original OEM drivers only. |
| Physical Build |
Zero scratches, dents, or cosmetic defects. Fully functional keyboard/trackpad. Screen must be free of dead pixels. |
| Battery Health |
Battery must be unused (cycle count 0–2 max). Battery longevity (7–12 hrs). |
| Accessories |
Original chargers only (USB-C 65W, 2-pin). All accessories must be sealed and unused. Laptop Bags must be included. |
📝 Vendor Requirements (Checklist)
Bidders must provide a Yes/No response for the following requirements:
| Requirements |
Vendor Response (Yes / No) |
| Are you willing to provide sample unit(s) if shortlisted? |
|
| Are you willing to allow a shop/warehouse visit? |
|
| Are you willing to deliver items to OAF Office? |
|
| Do you have a maintenance center for laptops? |
|
🚀 Submission Details
-
Deadline: Before December 30, 2025
-
Submission Method: Fill out the quote sheet, sign and stamp it, and send it via:
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For More Information: +251 920 248701
⚠️ Important Conditions
-
Late Submission: Late submissions will be rejected.
-
OAF Rights: OAF reserves the right to share the best price received with all vendors, reject/approve any vendor for any reason, cancel the bid entirely, and assign different volumes to different vendors. OAF may also refrain from purchasing the full volume.
