Homeowners Association of Alsam Mexico No.1 Apartment Building, Terms of Reference (TOR) for Legal Services

Here is the organized summary of the Terms of Reference (TOR) for Legal Services issued by the Homeowners Association (HOA) of Alsam Mexico No.1 Apartment Building.

⚖️ Homeowners Association (HOA) of Alsam Mexico No.1 Apartment Building: Invitation for Legal Services

The Homeowners Association (HOA) of Alsam Mexico No.1 Apartment Building (a 20-story, 4-block, 360-unit residential complex) is seeking a qualified lawyer or law firm for comprehensive legal advice and representation regarding disputes with the developer, Alsam PLC.

1. 🏢 Background and Key Disputes

The HOA needs legal counsel to address several long-standing issues with the developer.

• Location: Lideta Sub city, Wereda 09, Mexico (next to Police Hospital), Alsam Apartment Building, Floor 21 (Management Office).

• Contact:

  • Phone Number: +251 969 261 819

  • Email Address: Alsammexicohoa@gmail.com

2. 🎯 Objectives of the Engagement

The primary goals are to:

• Provide comprehensive legal advice and representation in disputes with the developer.

• Secure authenticated floor and site plans and clarify common area ownership.

• Pursue remedies for undelivered parking spaces.

• Safeguard HOA rights to use and manage shared facilities.

• Support the HOA in strengthening its internal governance and legal framework.

3. 📝 Minimum Scope of Work (SOW)

Applicants must submit a detailed SOW, which must, at a minimum, include:

• Review of all relevant documents (title deeds, sale agreements, bylaws, correspondence).

• Advisory on condominium and property laws and regulatory compliance.

• Preparation and issuance of formal legal communications (demand letters, notices).

• Representation in negotiations, mediation, and court proceedings.

• Liaison with government authorities (e.g., land registry).

• Governance advisory, including review and strengthening of HOA bylaws and decision-making processes.

• Submission of monthly progress updates to the HOA Board.

4. 💼 Qualifications and Experience

The lawyer or law firm must meet the following criteria:

• License: Valid license to practice law in Ethiopia.

• Experience: Minimum 3–5 years’ experience in property, real estate, and condominium administration laws.

• Specialized Experience: Demonstrated experience in developer-HOA or condominium/property disputes.

• Skills: Proven strong negotiation and litigation skills.

5. 💰 Financial Proposal Requirements

Applicants must submit a comprehensive financial proposal detailing:

• Proposed retainer fee (monthly or quarterly).

• Hourly or case-based rates for representation/litigation (consistent with local market rates).

• Estimated disbursements (court fees, transport, filing costs, etc.).

• Payment terms and schedule.

6. 📄 Submission and Evaluation

Interested parties must submit the following documents:

1. Organizational profile and CVs of key staff.

2. Proposed Scope of Work (SOW) and methodology.

3. Financial Proposal (as outlined above).

4. Evidence of relevant experience and references from similar assignments.

Proposals will be evaluated based on technical competence, experience, quality of SOW, cost-effectiveness, and commitment to communication. The initial contract duration is 12 months, with a possibility of renewal.